Data protection information

The Max Planck Society for the Advancement of Science e.V. (MPG) takes the protection of your personal data very seriously. We process personal data collected during visits to our websites in compliance with the applicable data protection legislation. Your data will neither be published by us nor passed on to third parties without authorisation. In the following we explain which data we collect during your visit to our website and how exactly this data is used:

A. General information

1. Scope of data processing

As a matter of principle, we only collect and use personal user data to the extent necessary to ensure a functional website as well as our content and services. The collection and use of personal data of our users normally occurs after users have given their consent. An exception occurs when data processing is legally permitted.

2. Legal basis of data processing

The legal basis for the temporary storage of data and log files is Article 6 (1) lit. a of the EU General Data Protection Regulation (GDPR). In the processing of personal data to fulfil a contract whose contractual party is the individual affected, Article 6 (1) lit. b GDPR serves as the legal basis. This also applies to processing required to implement pre-contractual measures. If processing is required to safeguard the justified interest of the MPG or a third party and the interests, basic rights and basic freedoms of the affected individual do not outweigh the first-mentioned interest, Article 6 (1) lit. f GDPR serves as the basis for such processing.

3. Data deletion and storage time

The personal data of the person concerned will be deleted or blocked as soon as the purpose of storage ceases to apply. Furthermore, data may be stored if this has been provided for by European or national legislators in EU regulations, laws or other regulations to which the MPG is subject. The data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfilment of a contract.

4. Contact details of the responsible party for data processing

The Max Planck Society for the Advancement of Science e.V. is responsible within the meaning of he General Data Protection Regulation and other national data protection acts as well as other data protection legislation.
Max-Planck-Gesellschaft zur Förderung der Wissenschaften e.V. (MPG)
Hofgartenstraße 8
80539 Munich, Germany
Phone: +49 (89) 2108-0
Contact: www.mpg.de/kontakt/anfragen
Web: www.mpg.de

5. Contact data of the data protection manager

The data protection manager of the responsible society is
Heidi Schuster
Hofgartenstraße 8
80539 Munich, Germany
Phone: +49 (89) 2108-1554
E-mail: datenschutz[at]mpg.de

6. Contact of the Data Protection Coordinator at MPI for Biogeochemistry

Dr. Marcus Guderle
Phone: +49 (0)3641 57 - 6164
Email: dsk[at]bgc-jena.mpg.de

B. Processing of personal data

Generally, the website can be viewed and used without entering your personal data.

To use all features of our website you may want to register and set up a personal account. To do so, personal data are needed and will be stored. Thus, at least an email address has to be provided. All information you provide in forms and the files you might upload to our site will be stored. If you change personal details on your account, the old information will be kept as well.

When registering for a specific mission the disclosure of your first name, surname and institute is required. These data will be used for verification purposes and partly for the authorization of the respective missions you are possibly related to.

These personal data including optionally declared personal data will be shown in places on our website. Additionally we reserve the right to present all of your provided personal data on our personal profile page of your account. Your personal data will not be shared with any third party.

After registration and verification your email address might be forwarded to other scientists to enable them to contact you. By registering voluntarily on the website you consent to the collection, storage and use of your data as described above and agree to the mentioned purpose.

As a user you have the possibility to object to the use of your data at all times by sending a written statement to the
MPI for Biogeochemistry, Hans-Knöll-Str. 10, 07745 Jena, GERMANY.
The statement can also be delivered via email (see imprint).
The regulations of the applicable legal provisions apply.

C. Provision of the website and creation of log files

Each time you visit our website, our service and applications automatically record data and information from the computer system of the visiting computer. The following data are gathered temporarily:

• Your IP address
• Date and time of your access to the website
• Address of the page visited
• Address of the previously visited website (referrer)
• Name and version of your browser/operating system (if transmitted)

These data are stored in our systems' log files. These data are not stored together with the user's other personal data. The legal basis for the temporary saving of data and log files is Article 6 (1) lit. f GDPR. Storage occurs in log files in order to ensure the website's functionality. The data also help us optimize the websites, eliminate malfunctions and ensure our IT system security. Our justified interest in data processing pursuant to Article 6 (1) lit. f GDPR also lies in such purposes. The data are deleted as soon as they are no longer required to achieve the purpose for which they were gathered. If data are gathered for the provision of the website, this is the case if the respective visit is ended. In the instance that data are stored in log files, this is the case after fourteen days at the latest. Storage above and beyond this period is possible. In this case, the users' IP addresses are deleted or removed so they can no longer be allocated to the visiting client. The recording of data for the provision of the website and the storage of data in log files is essential to operate the website. As a consequence, users do not have an option to revoke such data recording.

D. Web analysis

For the statistical data recording of utilization behaviour, we deploy the Matomo web analysis program (formerly: Piwik), which utilizes cookies and JavaScript to collect various information on your computer and transmit it to us automatically. Each time you visit our websites, our system records the following data and information from the visiting computer's computer system:

• IP address, anonymized by shortening
• Two cookies to differentiate different visitors (pk_id and pk_sess)
• Previously visited URL (referrer), if communicated by the browser
• Name and version of the operating system
• Name, version and language setting of the browser

Additionally, if JavaScript is activated:

• URLs visited on this website
• Times at which pages are visited
• Type of HTML queries
• Screen resolution and colour depth
• Formats and techniques supported by the browser (e.g. cookies, Java, Flash, PDF, WindowsMedia, QuickTime, RealPlayer, Director, SilverLight, Google Gears)

Data are stored and evaluated exclusively on a server operated by the Flask and Calibration Laboratory in Jena. The legal basis for the processing of users' personal data is Article 6 (1) lit. f GDPR. Processing of users' personal data enables us to analyze our users' utilization behaviour. The evaluation of the data we obtain enables us to aggregate information about the utilization of our websites' individual components. This helps us constantly improve our websites and their user-friendliness. Our justified interest in data processing pursuant to Article 6 (1) lit. f GDPR also lies in such purposes. The anonymization of the IP address sufficiently takes into consideration users' interest in the protection of their personal data. The data are deleted after the formation of the conclusive annual sums for access statistics. It goes that saying that you are able to revoke data gathering. You have the following independent possibilities to revoke data recording by our server: In your browser, activate the do-not-track or do-not-follow settings. If these settings are active, our server will not store any data relating to you. Important: The do-not-track instruction generally applies only for the device and browser in which you activate the setting. If you utilize several devices/browsers, you will need to separately activate do-not-track in all relevant locations.

E. Utilization of cookies

Our website utilizes cookies. Cookies are text files stored in the Internet browser or by the Internet browser on the user's computer system. If a user visits a website, a cookie can be stored on the user's operating system. This cookie contains a sequence of characters enabling the browser to be clearly identified when visiting the website again. We deploy cookies to make our website more user-friendly. Some elements of our website also technically require the identification of the visiting browser after a change of page. The following data are saved and transmitted in the cookies:

• Language settings (localization)
• Session data (click path, pages visited, current language, and, where relevant, error messages for forms)

Both cookies are deleted when the session is closed.

The legal basis for personal data processing while utilizing cookies is Article 6 (1) lit. f GDPR. The purpose of utilizing technically necessary cookies is to simplify the utilization of websites for users. Some of our website's functions cannot be offered without the utilization of cookies. For these, it is necessary that the browser can also be re-identified following a change of page. We require cookies for the following applications:

• Transferring the chosen language setting for automatic selection of the pages
• Noting of form data entered

User data gathered by technically necessary cookies are not utilized to prepare user profiles. Our justified interest in personal data processing pursuant to Article 6 (1) lit. f GDPR also lies in such purpose. Cookies are stored on the user's computer, which transmits them to our site. For this reason, you, as the user, also have full control over the utilization of cookies. You can deactivate or restrict the transmission of cookies through changing your Internet browser settings. Cookies that have already been saved can be deleted at any time. This can also occur automatically. If cookies for our website are deactivated, you may find not all of the website's functions can continue to be utilized in full. In addition, we also utilize cookies on our website to enable users' utilization behaviour to be analyzed. For more information on this topic, please refer to the information provided under C. Web analysis.

F. Data transfer

Your personal data will only be conveyed to state institutions and authorities in legally essential cases or for criminal prosecution based on attacks on our network infrastructure. The data are not transmitted to third parties for other purposes.

G. Rights of individuals affected

As a person whose personal data is collected in the context of the above-mentioned services, you generally have the following rights, insofar as no legal exceptions apply in individual cases:

• Information (Art. 15 GDPR)
• Correction (Art. 16 GDPR)
• Deletion (Art. 17 Abs. 1 GDPR)
• Limitation of processing (Art. 18 GDPR)
• Data transferability (Art. 20 GDPR)
• Opposition to processing (Art. 21 GDPR)
• Revocation of consent (Art. 7 clause. 3 GDPR)
• Right of appeal to the supervisory authority (Art. 77 GDPR). For the MPG, this is the Bavarian Data Protection Authority, P.O. Box 606, 91511 Ansbach.